What Our Equine Clinic Forms Package Includes

Clinic Host Contract Contents:

The Basics

• Clauses in every Equine Legal Solutions contract.

Clinic Content

• Can specify what topic(s) the clinic will include.  Includes a statement that the clinician can select the most appropriate method of presentation and that the clinician has discretion to make changes to the subject matter of the clinic.

Clinic Location

• Can specify where the clinic will be held, including address, phone number and contact person at the location.  Clinic can be held at the clinician’s own facility.
• Can specify who is responsible for checking out the clinic location beforehand to make sure it is suitable for the clinic.
• Can specify who is responsible for reserving the clinic location and paying all rental and other fees.

Duration of Clinic

• Can specify the dates and times of the clinic, including setup and teardown time and breaks.

Required Facilities and Equipment

• Can specify what facilities and equipment the clinic host is required to provide, if any, including arenas, round pens, stalls, RV hookups, public address systems, classrooms, etc.

Demonstration Horses, Handlers and Riders

• Can specify whether any demonstration horses, handlers and/or riders are required for the clinic.
• If demo horses, handlers and/or riders are required for the clinic, can specify who must provide them and what the requirements are for the demo horses and handlers/riders.

Beverages and Meals

• Can specify whether beverages and/or meals will be provided as part of the clinic, and if so, what is required and who must provide it and pay for it.

Travel and Associated Expenses

• Can specify whether any travel is required for the clinician and his or her staff, and if so, what is required and who must arrange and pay for it.

Photography, Videography and Audio Recordings

• Can specify whether video, audio or photos are permitted to be taken during the clinic, and if so, who is permitted to take them and how they are allowed to use them.

Insurance, Legal Requirements and Liability

• Can specify who is responsible for making sure the clinic and facility comply with all legal requirements, including permits, etc.
• Can specify who is responsible for obtaining liability insurance for the clinic, in what amounts and who must be named on the policies.
• Can specify that the clinic host is required to indemnify the clinician if the clinician is sued in connection with the clinic.
• Can specify that the clinician is required to indemnify the clinic host if the clinic host is sued in connection with the clinic.
• Liability is limited to actual damages (i.e., no special or consequential damages).

Clinic Participants and Auditors

• Can limit attendance to a certain number of participants, horses and auditors.
• Can specify who is required to distribute and collect registration forms and fees, and when registration forms are due.
• Can specify if clinic host or clinician agrees to guarantee a certain number of participants, and what happens if number of participants is lower than guaranteed.

Deposit and Fees

• Can specify if a deposit is required, and if so, when it’s due and under what circumstances, if any, it is refundable.
• Can specify whether the clinician will be paid a fee, and if so, how much the fee is and who is responsible for paying it.
• Can specify whether clinic participants will be charged, and if so, who will collect the fees and who is entitled to keep the fees.
• Can specify whether clinic auditors will be charged, and if so, who will collect the fees and who is entitled to keep the fees.
• Can specify whether there is a separate charge for use of stalls, and if so, how much, who is responsible for collecting it and who is entitled to keep the fees.
• Can specify whether there is a separate charge for RV hook-up fees, and if so, how much, who is responsible for collecting it, and who is entitled to keep the fees.
• Can specify whether there are separate fees for any other items or services, and if so, how much, who is responsible for collecting them, and who is entitled to keep the fees.
• Can specify if the clinic host is entitled to any special benefits, such as free clinic participation.
• If the party responsible for collecting the fees does not collect all the fees, they are responsible to the party who is entitled to keep the fees.
• Can specify whether any fees are refundable, and if so, under what circumstances.

Sale of Clinician Materials

• Clinician can sell items such as tack, equipment, DVDs, etc. at the clinic.
• Can specify how the proceeds of such sales are distributed (i.e., if the clinic host is entitled to a percentage of sales).

Termination and Cancellation

• Can specify the notice required for terminating the clinic hosting contract, and it can be different based upon who terminates and what the reason is for termination.
• Can specify what happens to fees collected prior to termination, and it can be different based upon who terminates and for what reason.
• Can specify if the terminating party is required to pay the non-terminating party a cancellation fee, and it can be different based upon who terminates, how much notice is given, and what the reason is for termination.

Schedule and Location Changes

• Can specify what happens if there is a change in the date and/or location of the clinic, and how much notice is required for changes.
• What happens if the weather or another act of God requires delay, rescheduling or cancellation.

Adult Clinic Participant Contract Contents:

The Basics

• Clauses in every Equine Legal Solutions contract.

Clinic Details

• Who the clinician will be, and their contact information.
• Who the host of the clinic will be, and their contact information.
• Where the clinic will take place, and the contact information for the facility.
• The time(s) and date(s) of the clinic.
• Checkboxes providing options for attending the whole clinic or a portion of the clinic.
• Checkboxes providing options for whether meals or beverages will be provided, and if so, what will be provided (e.g., lunch, breakfast, snacks).

Horse(s)

• Can specify what horse(s) the participant will bring to the clinic (if any), and identifying information for the horse(s)
• Can specify if the horse has any physical limitations or behavioral issues
• Can specify what health records are required for the horse (i.e., Coggins test, health certificate, vaccination records).

Lodging

• Can specify whether RV hook-ups are available on-site and if so, how to reserve them and what the fees are.
• Can specify whether any other lodging is available on-site, and if so, how to reserve it and what the fees are.

Stalls

• Can specify whether stalls or other on-site accommodations are available for horses and if so, how to reserve them and what the fees are.

Fees and Payment Information

• Can specify if there is a fee to participate in the clinic, and if so, how much.
• Can specify if the participant is required to pay a deposit, and if so, how much and what the deadline is.
• Can specify what the refund policy is.
• Can specify to whom payments must be made.
• Can specify what payment method(s) are acceptable.
• Provision for bounced checks and other dishonored payments.

Photo, Audio and Video

• Can specify whether the participant is allowed to take photos, video or audio.

Participant’s Representations and Warranties

• Participant has the authority to enter into the contract.
• If the participant is injured during the clinic, the participant grants the clinic host, clinician, equine facility and their adult staff to seek medical treatment for the participant, and the participant agrees to pay for it.
• The participant doesn’t have any mental or physical limitations that would affect their ability to participate in the clinic.
• The participant’s horse(s) doesn’t have any physical or behavioral issues that would affect its ability to participate safely in the clinic.
• Checkboxes asking the participant about their proficiency in various horse handling and riding activities (so that the clinician and host can use this information to group participants, if appropriate)

Liability Releases and Indemnification Agreements

• Participant agrees to follow all instructions and rules.
• Provision for helmets and safety attire.
• Participant assumes all risks that they will be injured or killed.
• Participant assumes all risks that their horse(s) will be injured or killed.
• Participant assumes risk that their personal property (such as tack) will be damaged, stolen or destroyed.
• Specific provision for riding outside of an arena.
• If clinician, host or facility is sued in connection with participant, participant agrees to indemnify them.
• Clinician’s, host’s and facility’s liability limited to what the participant paid to attend the clinic.

Youth Clinic Participant Contract Contents:

The Basics

• Clauses in every Equine Legal Solutions contract.

Clinic Details

• Who the clinician will be, and their contact information.
• Who the host of the clinic will be, and their contact information.
• Where the clinic will take place, and the contact information for the facility.
• The time(s) and date(s) of the clinic.
• Checkboxes providing options for attending the whole clinic or a portion of the clinic.
• Checkboxes providing options for whether meals or beverages will be provided, and if so, what will be provided (e.g., lunch, breakfast, snacks).

Horse(s)

• Can specify what horse(s) the participant will bring to the clinic (if any), and identifying information for the horse(s)
• Can specify if the horse has any physical limitations or behavioral issues
• Can specify what health records are required for the horse (i.e., Coggins test, health certificate, vaccination records).

Lodging

• Can specify whether RV hook-ups are available on-site and if so, how to reserve them and what the fees are.
• Can specify whether any other lodging is available on-site, and if so, how to reserve it and what the fees are.
• Can specify if an adult is required to stay with the participant.

Stalls

• Can specify whether stalls or other on-site accommodations are available for horses and if so, how to reserve them and what the fees are.

Fees and Payment Information

• Can specify if there is a fee to participate in the clinic, and if so, how much.
• Can specify if the participant is required to pay a deposit, and if so, how much and what the deadline is.
• Can specify what the refund policy is.
• Can specify to whom payments must be made.
• Can specify what payment method(s) are acceptable.
• Provision for bounced checks and other dishonored payments.

Photo, Audio and Video

• Can specify whether the participant and/or parent is allowed to take photos, video or audio.

Parent’s Representations and Warranties

• Parent has the authority to enter into the contract on behalf of the participant
• If the participant is injured during the clinic, the parent grants the clinic host, clinician, equine facility and their adult staff to seek medical treatment for the participant, and the parent agrees to pay for it.
• The participant doesn’t have any mental or physical limitations that would affect their ability to participate in the clinic.
• The participant’s horse(s) doesn’t have any physical or behavioral issues that would affect its ability to participate safely in the clinic.
• Checkboxes asking the parent about the participant’s proficiency in various horse handling and riding activities (so that the clinician and host can use this information to group participants, if appropriate)

Liability Releases and Indemnification Agreements

• Parent agrees to ensure that participant follows all instructions and rules.
• Provision for helmets and safety attire.
• Parent assumes all risks that the participant will be injured or killed.
• Parent assumes all risks that the participant’s horse(s) will be injured or killed.
• Parent assumes risk that the participant’s or parent’s personal property (such as tack) will be damaged, stolen or destroyed.
• Specific provision for riding outside of an arena.
• If clinician, host or facility is sued in connection with participant, the parent agrees to indemnify them.
• Clinician’s, host’s and facility’s liability limited to what the participant and parent paid to attend the clinic.

Adult Clinic Auditor Contract Contents:

The Basics

• Clauses in every Equine Legal Solutions contract.

Clinic Details

• Who the clinician will be, and their contact information.
• Who the host of the clinic will be, and their contact information.
• Where the clinic will take place, and the contact information for the facility.
• The time(s) and date(s) of the clinic.
• Checkboxes providing options for attending the whole clinic or a portion of the clinic.
• Checkboxes providing options for whether meals or beverages will be provided, and if so, what will be provided (e.g., lunch, breakfast, snacks).

Lodging

• Can specify whether RV hook-ups are available on-site and if so, how to reserve them and what the fees are.
• Can specify whether any other lodging is available on-site, and if so, how to reserve it and what the fees are.

Fees and Payment Information

• Can specify if there is a fee to audit the clinic, and if so, how much.
• Can specify if the auditor is required to pay a deposit, and if so, how much and what the deadline is.
• Can specify what the refund policy is.
• Can specify to whom payments must be made.
• Can specify what payment method(s) are acceptable.
• Provision for bounced checks and other dishonored payments.

Photo, Audio and Video

• Can specify whether the auditor is allowed to take photos, video or audio.

Auditor’s Representations and Warranties

• Auditor has the authority to enter into the contract.
• If the auditor is injured during the clinic, the auditor grants the clinic host, clinician, equine facility and their adult staff to seek medical treatment for the auditor, and the auditor agrees to pay for it.
• The auditor doesn’t have any mental or physical limitations that would affect their ability to audit the clinic.

Liability Releases and Indemnification Agreements

• Auditor agrees to follow all instructions and rules.
• Auditor agrees not to ride or handle any horses during the clinic.
• Provision for helmets and safety attire.
• Auditor assumes all risks that they will be injured or killed.
• Auditor assumes risk that their personal property (such as tack) will be damaged, stolen or destroyed.
• If clinician, host or facility is sued in connection with auditor, auditor agrees to indemnify them.
• Clinician’s, host’s and facility’s liability limited to what the auditor paid to audit the clinic.

Youth Clinic Auditor Contract Contents:

The Basics

• Clauses in every Equine Legal Solutions contract.

Clinic Details

• Who the clinician will be, and their contact information.
• Who the host of the clinic will be, and their contact information.
• Where the clinic will take place, and the contact information for the facility.
• The time(s) and date(s) of the clinic.
• Checkboxes providing options for attending the whole clinic or a portion of the clinic.
• Checkboxes providing options for whether meals or beverages will be provided, and if so, what will be provided (e.g., lunch, breakfast, snacks).

Lodging

• Can specify whether RV hook-ups are available on-site and if so, how to reserve them and what the fees are.
• Can specify whether any other lodging is available on-site, and if so, how to reserve it and what the fees are.
• Can specify if an adult is required to stay with the auditor.

Fees and Payment Information

• Can specify if there is a fee to audit the clinic, and if so, how much.
• Can specify if the auditor is required to pay a deposit, and if so, how much and what the deadline is.
• Can specify what the refund policy is.
• Can specify to whom payments must be made.
• Can specify what payment method(s) are acceptable.
• Provision for bounced checks and other dishonored payments.

Photo, Audio and Video

• Can specify whether the parent and/or auditor is allowed to take photos, video or audio.

Parent’s Representations and Warranties

• Parent has the authority to enter into the contract on behalf of the auditor.
• If the auditor is injured during the clinic, the parent grants the clinic host, clinician, equine facility and their adult staff to seek medical treatment for the auditor, and the parent agrees to pay for it.
• The auditor doesn’t have any mental or physical limitations that would affect their ability to audit the clinic.

Liability Releases and Indemnification Agreements

• Parent agrees to ensure that the auditor follows all instructions and rules.
• Parent agrees that auditor will not ride or handle any horses during the clinic.
• Provision for helmets and safety attire.
• Parent assumes all risks that the auditor will be injured or killed.
• Parent assumes risk that the parent’s or auditor’s personal property (such as tack) will be damaged, stolen or destroyed.
• If clinician, host or facility is sued in connection with auditor, parent agrees to indemnify them.
• Clinician’s, host’s and facility’s liability limited to what the auditor and/or parent paid to audit the clinic.